For WA businesses without an HSE person · incidents and safety plans
No HSE person?
We'll guide you through it.
Log an incident or plan a job, step by step, one question at a time. You make the decisions, and it's checked before you use it.
Early access · WA businesses first
Your verifier checks it. You decide and do the work.
Not for emergencies. If someone is hurt or at risk now, call 000 and follow your site's emergency procedure.
Leading hand · Bay 2 · 14 Oct 2026
At about 10:40 the operator was guiding a beam into the press brake when it swung and caught his hand against the bed. He wasn't concentrating. 1
The second person who normally spots the lift was over at the stores 2, so he did it on his own.
We were using the crane pendant from Bay 3 3 because ours was being repaired.
First aid on site, then the clinic. Back on light duties. 4
SAMPLE RECORD · FICTIONAL
Incident investigation · analysis
Northline Fabrication · Press brake hand injury
1 to resolve first2 to test3 statements read
The two-person lift wasn't done as planned. Find out why the spotter was elsewhere.
Witness statement · p1 · and lifting procedure · s4
→ Ask about workload, planning and supervision that morning
“Wasn't concentrating” is a conclusion. Nothing in the record supports it yet.
A pendant from another bay was in use. Was it inspected, and does it match this crane?
→ Evidence: the plant register entry and pre-start record
- Status
- Unverified draft
- Use
- Not for operational use
- Verifier
- Not yet sent
Most gaps are there long before anyone gets hurt.
A plan copied from the last job, a cause nobody tested, an action nobody checked. These are the problems HSEAdvisor is built around.
What goes wrong
An investigation stops at “the worker was careless”.
Asks what exposed the worker to the hazard and which control should have prevented the event. A conclusion without evidence stays a question.
A safety plan copied from the last project still names the old site, client and supervisor.
Reuses your company details, then asks for this project's: the site, the client's rules, the people and the high-risk work.
On a mine site, the crew assumes the client's permit system covers them.
Sets out your duties and the mine operator's requirements side by side, and names who does what at each interface.
A SWMS on file hasn't been reviewed since the crew and supervisor changed.
Flags records that are out of date or name people who have left, and says who should review them.
Actions are agreed after an incident, and nobody checks they worked.
Gives each action an owner, a date and completion evidence, then an effectiveness check where the work happens.
A document is treated as “compliant” because someone signed it.
Records exactly what your verifier checked, at which revision. Your approval and the site check stay separate records.
The order a senior HSE adviser works in.
Each record is built from your own work, one question at a time. Pause whenever you need to. At every step it's clear what HSEAdvisor does and what you decide.
Understand
What you need, where the work is, whether it's a mine site, your role as a duty holder and what you want at the end.
YOU GET · The task, the rules that apply, your role
YOU DECIDE · What the record is for
Gather
Company details you've already given are reused. It asks only for the statements, records and photos that are missing.
YOU GET · Evidence on file, gaps listed
YOU DECIDE · What to share
Assess
Requirements are set out by source: law, code of practice, client contract or company rule. Gaps, contradictions and weak evidence are named.
YOU GET · Requirements map
YOU DECIDE · What to fix first
Develop
One question at a time, through to the actions. Answers the evidence doesn't support are challenged. You write the findings and it tests them; it suggests actions and you decide. Each drafted section is read and confirmed by you.
YOU GET · Word and PDF drafts, marked unverified
YOU DECIDE · What's true, and what to do
Verify
Your nominated verifier checks the evidence, the requirements and the exact revision, and verifies it within a stated scope or asks for changes, more evidence or a specialist.
YOU GET · A verified revision, or what's needed
YOU DECIDE · Who verifies it
Approve and issue
Your approver decides to use the verified revision and releases it in one step, recorded separately from the verification.
YOU GET · Issued revision
YOU DECIDE · Whether to adopt it
Implement and verify
Actions get owners and dates. Completion evidence is recorded, and someone checks on site that the controls work.
YOU GET · Actions tracked to close
YOU DECIDE · Who checks, and when
See what every finding rests on, and what it asks of you.
HSEAdvisor uses AI to read, question and draft. AI can get things wrong, so your statements, your records and its recommendations are labelled apart, and anything it can't support is asked, not stated.
A · The evidence
The lift was planned for two people and done by one.
“The second person who normally spots the lift was over at the stores, so he did it on his own.”
Your statement · Leading hand · p1
B · The question
You said the operator wasn't concentrating. That is a conclusion, and nothing in the record supports it yet.
What exposed him to the swinging load, and which control should have stopped it?
Why it matters: a finding that blames a person, without evidence, leaves the real cause in place.
C · The finding and its actions
Finding 2 · Contributing factor
The planned two-person lift couldn't happen: the spotter was sent to the stores mid-task, and the job continued alone.
Rests on · 2 statements · lifting procedure s4
Actions
D · What you take away
Reports and plans you can hand to a client or an auditor.
Drafts download in Word and PDF at every stage, in your own branding once you approve a sample. Every page carries the verification mark: an unverified draft until your nominated verifier has checked that revision.
INCIDENT INVESTIGATION REPORT
Hand injury at the press brake, Bay 2
On 14 October 2026 at about 10:40, a beam being positioned in the press brake swung and caught the operator's hand against the bed. He received first aid on site and was treated at the clinic.
The lift was planned as a two-person task. The spotter had been sent to the stores, and the lift continued with one person. [OPEN: why the spotter was released]…
- Status
- Unverified draft
- Use
- Not for operational use
- Verifier
- Not yet sent
- Rev
- B
Prepared with HSEAdvisorPage 1 of 9
Your verifier checks it before anyone relies on it.
You nominate who verifies: someone competent in your business, or an external HSE adviser you invite. Nobody verifies a record they started or sent. Verification is a scoped judgement at a named revision, not certification, and it doesn't guarantee compliance.
1 · Verification
- Status
- Verified
- Scope
- [Stated scope]
- Verifier
- [Name], [role]
- Competence
- [As stated]
- Date · Rev
- [Date] · C
The competent person you nominated checked the evidence, the requirements and this exact revision. Any change returns it to draft.
2 · Your company's approval
- Record
- Approved and issued
- By
- [Name], [role]
- Intended use
- [As recorded]
- Date · Rev
- [Date] · C
Your approver decides to adopt it and issues it in the same step, recording any open items they accept. Your verifier can also approve, if they hold that role.
3 · Site check
- Record
- Controls checked on site
- By
- [Name], [role]
- Where
- [Location]
- Date
- [Date]
Someone confirms the controls are in place where the work happens, and records any exceptions.
Your verifier can also return
Changes required, insufficient evidence, or specialist or site assessment required. The record stays unverified until that's resolved.
On a black-and-white printout
A draft has a dashed frame. A verified revision has a solid frame and a filled status line. They can't be mistaken for each other.
HSEAdvisor advises. Your verifier checks. Your people decide.
A clear line between the platform, the person who verifies the work, and the duty holders in your business. HSEAdvisor doesn't verify records and doesn't vouch for anyone's competence.
HSEAdvisor does
- Asks the questions, one at a time, and challenges unsupported answers
- Sets out requirements by source and suggests how each stands
- Drafts reports and plans from your evidence, for you to read and confirm
- Suggests actions, then tracks owners and evidence
Your verifier does
- Checks the evidence, requirements and exact revision
- States the scope of what they checked
- Asks for changes, evidence or a specialist
- Confirms they didn't draft or send it
You remain responsible for
- Your duties under WA law, and the work itself
- The findings, and which actions are taken
- Choosing a verifier who is competent for the work
- Consulting your workers
- Putting controls in place and checking them
When information is missing
- A gap becomes a question or an evidence request
- A conclusion without evidence is marked as not yet supported
- Consultation, inspections and controls are recorded only as you confirm them
Incidents and project plans. Workshop to mine site.
Built for WA civil, construction, engineering and fabrication businesses, including those without an HSE adviser on staff.
Incident investigations
After the event: evidence, timeline, analysis, findings and actions. An inconclusive finding is recorded as inconclusive.
Project safety plans
Legal, client and company requirements set out before drafting, then written section by section.
WA mine sites
Plans that line up with the mine operator's safety management system and the contractor interfaces.
Baselines and SWMS reviews
Where your HSE system stands today, and whether a SWMS still matches how the work is done.
Environment
Spills, waste, dust, noise and stormwater, alongside health and safety.
Not for
Emergencies or live incident response, notifying a regulator, or authorising work. Call 000 in an emergency.
Information about where your risks are, handled plainly.
Incident details and safety records are sensitive. Here is exactly how HSEAdvisor treats them.
Stored privately
Documents and photos you upload are kept in private storage, never at a public link.
Who can see it
People you invite to your company. A verifier you nominate sees only the revisions you send them, and nothing else.
AI processing
Your answers and the text of your documents are sent to AI models through our platform provider's AI service, only to prepare questions and drafts.
Staff access
Our administrators can access records where needed to support you or run the service.
Nothing sent for you
HSEAdvisor never submits anything to a regulator, client or principal contractor on your behalf.
A specialist tool, run by a real business.
HSEAdvisor is operated in Western Australia. It's built around the order a senior HSE adviser works in: the evidence first, then the requirements, then the questions, then the record. It doesn't verify your records or replace the people responsible for safety in your business.
No HSE adviser on staff?
Invite an external HSE adviser you trust as your verifier. They see only what you send them.
For HSE advisers
Your clients can nominate you to verify their records. You'll see each one under Verify, frozen at the revision they sent.
Opening to a small group of WA businesses first.
Register your company now. It takes a few minutes and costs nothing. Companies are invited in order of registration, and pricing is set before launch.
Join early accessWhat early access includes
Incident investigations and project safety plans
Word and PDF drafts at every stage, in your branding
Pause, save and pick up where you left off
Verification by the people you nominate, recorded on every page
Before you start.
Does HSEAdvisor replace an HSE adviser or the people responsible on site?
No. It gives structured advice built from your evidence, and a competent person you nominate verifies each final revision. The duty holders in your business stay responsible for decisions, approvals and the work.
Who verifies the advice?
Someone you nominate: a competent person in your business, or an external HSE adviser you invite. Their name, role, stated competence, the scope and the exact revision are recorded on the verification mark. Nobody verifies a record they started or sent.
Does HSEAdvisor check the work?
No. HSEAdvisor asks the questions, challenges the answers and drafts. Your verifier checks and verifies. HSEAdvisor doesn't assess or vouch for anyone's competence, so choose someone competent for the work.
Does a verified record mean we're compliant?
No. Verified means your verifier checked the advice, within the stated scope, at that revision. It isn't certification and doesn't remove risk. Your approval and the site check are separate records.
Can I use it during an incident?
No. HSEAdvisor helps you investigate after an event and plan before work starts. In an emergency, call 000 and follow your site's emergency procedure.
What do I need to start?
Your company details and a description of the work you do. Procedures, SWMS, registers and photos help, but you can start without them: anything missing becomes a question.
Can the documents carry our branding?
Yes. Upload your logo, a Word template or an example report, and approve a sample before it's used. Drafts download in Word and PDF at every stage.
Know where you stand before a client, an auditor or an incident asks.
Free to register · WA businesses first